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Payroll and Benefits Administrator – Thomas More University

Thomas More University invites qualified individuals to apply for our full time position of Payroll and Benefits Administrator, which administers and performs operations of the payroll involved in the processing of time and earnings records of all University employees, as well as coordinating employee benefits. Specific responsibilities include:

  • Performs duties associated with the overall management and processing of the student payroll function. Coordinates processing of new student workers with the Financial Aid Department.
  • Prepares payroll data for input and enters data in the Paycor system and prepares payroll reports for each payroll processed.
  • Processes TIAA deposits with the semi-monthly payroll.
  • Assists in on-boarding new employees on payroll and with benefit elections, and input new employee data in Paycor and J1.
  • Responsible for the tracking of employee time-off reports and maintain accumulated time off hours.
  • Coordinate Paycor on-line annual employee open enrollment process.
  • Order name badges for employees and invoice each department as appropriate.
  • Coordinate employee tax liability for graduate tuition remission.
  • Complete verification of employment forms and /or phone calls.
  • Train new Paycor users and new supervisors.
  • Maintain current with payroll laws and practices as well as ACA (Affordable Care Act).
  • Coordinate IPEDS/CUPA data for salary surveys and institutional reporting.
  • Processes incoming and outgoing mail for the department.
  • Handle complaints or questions regarding discrepancies in payroll and benefits.
  • Process employee benefit changes with providers and adjust payroll deductions as needed.
  • Process garnishment requests.
  • Maintains employee confidence and protects payroll operations by keeping information confidential.
  • Facilitates the annual reconciliation of W2’s.
  • Develop Paycor reports to meet the needs of various departments as requested.
  • Audit medical, dental, vision, life, and disability insurance invoices and correct errors timely.
  • Assist with staff development and engagement activities.
  • Coordinates employee wellness program.
  • Update on-line employee directory along with the on-line organizational chart.
  • Performs other department job related responsibilities as assigned.
  • Coordinate on-boarding of student workers and maintenance of active student worker files.
  • Coordinate tracking of student payroll hours, including supervisor set-up and timesheet approvals and input of exception hours.
  • Process payroll checks & direct deposits for student workers.
  • Assist with payroll tracking of students under the federal work study program.
  • Assist with tax reporting and W-2 issues for student workers.

To apply for this position, Send resume/CV, cover letter, and reference list to:
Laura Custer, Director of Human Resources [email protected] 859-344-3314