Laura Keener
Editor
One of the truly unique aspects of the With One Heart pastoral plan is that it includes not only the diocesan pastoral plan but also the pastoral plans of every parish in the Diocese. And while each parish’s pastoral plan is unique, common themes and initiatives have developed, especially around the need for faith formation and evangelization.
St. Thomas Parish, Ft. Thomas, has made great strides in implementing its parish pastoral plan. Its three stated priorities are welcoming, faith formation and outreach. What has been foundational to all three of these priorities has been updating the parish Camino database.
“Before we could do any outreach, we had to make sure that we know who we are and making sure that we have a good, accurate database of our parishioners so that we can communicate with them,” said Father Ross Kelsch, pastor.
Updating the parish database took a lot of time and effort by the parish staff. Data sheets for each family were distributed at Masses. Families that did not pick up a data sheet were called. What the parish found was that for the 1,000 families in the database, nearly 80 percent had inaccurate information — phone landlines were discontinued and replaced with mobile numbers, e-mail addresses had changed, some had new home addresses, children had moved out of the family home and started a new family of their own — all of these updates are important when trying to communicate with parishioners.
“What that has provided us now is a clean snapshot of who our parishioners are,” said Father Kelsch.
With the updated database, parish ministries can now accurately contact parishioners. So far, the parish is working on a new parish directory, with parishioners uploading their favorite photo to the database.
“Now, in the office here, we get to see those photos in Camino. When we’re talking on the phone with somebody, we can see their face and be like, oh, I see him at Mass every weekend or oh, I see her in the school pickup line. It’s been a real community builder to be able to put the face with the name,” said Elizabeth Gruenschlaeger, parish business manager.
Ms. Gruenschlaeger and her coworker, Audrey Wilson, helped Father Kelsch with the arduous task of updating the database. Their hard work is being rewarded. A ministry fair was held which garnered over 150 new registrations for parish and school ministries — from adding lectors and Eucharistic ministers, to servers, choir members, landscape help and more.
“It’s lightened the burden for everyone who has been serving, but it’s also just nice to have more people involved in ministry roles here,” said Ms. Gruenschlaeger.
Parishioners also receive a weekly digital communication from the parish right to their phone or e-mail through Flocknote.
“We went from no clear vision of who our parishioners are to being able to engage them intentionally and get them involved,” Father Kelsch said. “Outreach is not only helping people outside of the parish, it’s also helping us reach our own people and strengthening those connections, deepening those relationships, so that, ideally, people feel like they belong; to know that we would miss them if they were not here.”