Full Charge Bookkeeper/Accountant

St Walburg Monastery is seeking a Full Charge Bookkeeper/Accountant with 5 to 10 years or more diverse accounting experience working in a small company environment.  The successful candidate must possess the ability to work, complete tasks, and make decisions independently with limited internal resources and without any outside resources.  This position is 24 hours per week preferably Tuesday through Thursday and is eligible for an excellent benefit package.  The candidate’s schedule must remain flexible enough to occasionally meet payroll preparation and transmission deadlines.

The functional responsibilities for the position are:

Payroll – Calculation of bi-monthly time, reporting compilation, and transmission to an outsourced payroll department.  Adherence to and conveyance of the internal Human Resource policy.  Internal preparation of payroll related reports.  Preparation of the bi-monthly payroll journal entry and other requirements related to payroll.

Accounts Payable – Setting up new vendors and updating existing vendors as necessary, coding invoices, inputting the weekly voucher batch into the Sage300 accounting system, and producing weekly vendor checks.

Accounts Receivable – Preparing weekly deposits, coding individual deposit items, and inputting deposit journal entries into the Sage300 accounting system.

General Ledger and Financial Statements – Journal entry compilation and monthly input of standard and miscellaneous journal entries into the Sage300 accounting system.  G/L account analysis and reconciliation of various asset and expense accounts to ensure proper recordation.  Monthly financial statement preparation and accounting month end close.   Preparation of year end accruals, proper year end closing of the Sage300 accounting system, and compilation of information and reports for annual outside audits.  Inputting of auditor directed year-end adjusting journal entries and preparation of final year-end financial statements.   Inputting of new-year budgets into the Sage300 accounting system.

Bank and Bank Reconciliation – Daily review and recordation of bank transactions to the cash sub-ledger and to the monthly journal entry compilation.  Monthly bank statement reconciliations.  Forecasting cash flow to determine the need for cash transference from outside funds.


Required:  5 to 10 years or more of experience in the functional responsibilities.  Bachelor’s Degree in Accounting.  Intermediate or advanced Microsoft Excel skills.  2 to 5 years or more Sage300 accounting software experience or similar accounting ERP systems.

Required:  Must be dependable, responsible for his/her own work tasks and outcome, and flexible in work hours in order to meet deadlines.