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Business Manager – St. John the Baptist Church – Harrison, Ohio

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The Parish Business Manager is an administrator in support of the Pastor’s responsibilities to the parish. This full time, exempt administrator is a steward of the financial, personnel, and physical resources of the parish.

Financial Responsibilities

  • Maintains accuracy of all financial files and records, and establishes a responsible cash flow management system; reconciles monthly bank statements
  • Prepares, administers, and reviews budget process in collaboration with Finance Committee, subject to review with Parish Council
  • Prepares, administers, and reviews tuition creation process in collaboration with Finance Committee, subject to review with Parish Council
  • Processes payroll; ensures timely employee 401k deposits
  • Attends all necessary Parish committee meetings
  • Acts as liaison between the parish and the Archdiocese in financial matters
  • Coordinates and reviews parish organizations’ funds, e.g. Athletic Association, Parent/Teacher Committee
  • Oversees financial aspects of parish fundraisers
  • Manages cash flow activities, e.g. deposits, cheque writing
  • Manages banking resources
  • Analyzes and presents status of parish financials to Finance Council, Parish Council and, on an annual basis, the Parish itself
  • Other duties as assigned by the Pastor

Personnel Responsibilities

  • Assists Pastor in hiring staff
  • Responsible for management of progressive discipline
  • Establishes and maintains evaluation process
  • Administers salaries and benefits programs
  • Supervises administrative, maintenance, and cafeteria staffs
  • Participates in writing and maintaining the Human Resource Policies & Procedures Handbook

Administrative Responsibilities

  • Directs the management of the parish office
  • Oversees the management of the parish records.
  • Coordinates parish property, liability, and workers’ compensation insurance within the Archdiocesan general insurance programs
  • Maintains all cemetery records, working closely with cemetery management
  • Maintains good working relationships and effective communications with parish community, various groups, and outside authorities
  • Attends all pastoral staff meetings, Parish Council meetings, and commission meetings as necessary
  • Attends all archdiocesan meetings, as necessary, representing the parish and the Pastor
  • Consults with and advises Pastor and Principal on business and administrative matters that affect the parish and school
  • Negotiates and manages all parish contracts, working with Archdiocese as necessary
    • Coordinates the festival preparation between the festival committee and parish personnel

Facilities Management Responsibilities

    • Supervises any major construction, improvement, or repair, coordinating with Archdiocese if necessary.
    • Solicits and reviews bids and quotes and negotiates contracts
    • Responsible for all purchasing
    • Establishes and monitors preventative maintenance programs for all properties, including repairs, upkeep, and contracts for maintenance
    • Maintains security of property, e.g. buildings, keys, files
    • Member of all parish committees pertaining to construction; participating on Building & Grounds Committee
    • Controls use of parish facilities by various groups
    • Manages all building management systems, e.g. HVAC controls, building door locks, fire security systems, and video security programs

Skills, Knowledge and/or Abilities

  • Must have knowledge of accounting principles and practices
  • Must have excellent interpersonal communication skills
  • Must have good organizational skills
  • Must have good record-keeping skills
  • Must have computer skills necessary to manage parish systems
  • Must have good quantitative analytical skills
  • Must have good facilitation skills
  • Must have ability to present oneself professionally
  • Must have ability to maintain confidentiality
  • Must have ability to prioritize and to be flexible
  • Should have supervisory experience
  • College degree desired and/or five to ten (5-10) years business experience

Working Environment

This position may require frequent evenings and/or weekend work and an unpredictable schedule.

Employees of St. John the Baptist Catholic Church will have knowledge of the Catholic faith, a willingness to work for a Catholic, faith-based agency and adhere to the policies of St. John the Baptist Catholic Church. Employees will not publicly oppose the teachings of the Catholic faith nor publicly advocate for any position in conflict with Catholic teaching, or the specific positions of the Archdiocese of Cincinnati or the United States Conference of Catholic Bishops. This requirement includes any public speech, demonstration or writing including the use of social media or other digital technologies.

Interested candidates should email their resume to Father Paul Ruwe at [email protected].

 

Business Manager – Blessed Sacrament Parish

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Blessed Sacrament Parish is seeking a Parish Business Manager. This person will be a professional administrator who reports directly to the Pastor. He or she will assist the Pastor with the stewardship of the physical, financial, and human resources of the parish, in accordance with diocesan policies and procedures. The Parish Business Manager is a person of faith committed to Gospel values and will help the Church fulfill its mission and purpose.

Responsibilities include:

FINANCIAL MANAGEMENT

  • Financial Reports: Prepare and analyze financial reports and annual Diocesan reports, track the organization’s financial performance, and ensure accuracy. Serves as liaison to Parish Finance Council.
  • Budgeting and Forecasting: Collaborate with management to develop budgets and financial forecasts, monitoring actual performance against projected figures and identifying variances.
  • Bookkeeping/ Accounts Payable and Receivable: Manage the accounts payable and accounts receivable processes, ensuring timely invoices, payment processing, and reconciliation to maintain healthy cash flow.
  • Managing the Faith Direct and FACTS programs that assist with collecting and recording offertory and school tuition payments.
  • Payroll & Processing: Oversee payroll administration, including accurate calculation of employee wages, tax withholding, and benefit deductions, and ensure compliance with relevant laws and regulations.
  • Managing bank relations for the Parish to include management of accounts and problem solving.
  • Ensuring compliance with Kentucky Charitable Gaming Regulations.

FACILITIES MANAGEMENT

  • Overseeing major repairs, renovations, and capital projects in accordance with diocesan policies and manages custodial maintenance functions.
  • Maintaining Parishioner database.
  • Overseeing computer management, IT infrastructure and phone system.
  • Acting as liaison to diocesan administrative agencies.
  • Responsible for parish security, leasing, rental, and use of parish facilities.

PERSONNEL MANAGEMENT

  • Assisting Pastor with hiring and termination procedures, job descriptions, personnel evaluations, employee benefits and open enrollment.
  • Directing the management of the parish office.

GENERAL DUTIES

  • Overseeing preparation of Sunday bulletins and other print materials, emails, and social media account content
  • Attending meetings relative to the role, as necessary.
  • Interacting with school principal on all operations and financial matters, as necessary.

Preferred qualifications include:

  • Bachelor’s degree in business.
  • 5+ years of experience in accounting and office management.
  • Experience using QuickBooks Online.
  • Proficiency in Excel, Word, and other Office 365 programs.
  • Excellent organizational, communication and leadership skills.

Interested individuals may send a cover letter and resume, including compensation history and references with contact email addresses to Jennifer Summe at [email protected]