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Business Manager – Holy Cross District High School

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Position Summary

The Business Manager serves in an important school leadership role who fulfills the Catholic mission of Holy Cross District High School by assisting the Principal in the stewardship of the school’s resources. The Business Manager is responsible for overseeing all business affairs in alignment with the mission and values of Catholic education. The Business Manager works directly with the Principal to ensure sound financial stewardship, operational efficiency, and ethical management of resources to support the school’s academic and spiritual goals.

Key Responsibilities

Mission Alignment

  • Support and uphold the Catholic identity and mission of Holy Cross District High School
  • Demonstrate ethical leadership rooted in Catholic values
  • Maintain confidentiality regarding school matters
  • Support and adhere to the policies and procedures of Holy Cross and the Diocese of Covington
  • Participate in school events, liturgies, and community activities as appropriate

Financial Management

  • Develop and manage the annual operating budget in collaboration with school leadership
  • Develop and manage the annual athletic budget in collaboration with the Athletic Director and school leadership
  • Coordinate with Athletic Department to ensure all transactions associated with Athletics are tracked and reported for Athletic Department Budget purposes
  • Monitor revenues and expenditures; provide regular financial reports to the Principal and Board
  • Performs budget analysis and keeps school leadership informed of budget trends, reviewing at regular meetings
  • Oversee tuition billing, collection, and financial aid processes
  • Manage payroll, benefits administration, and employee records
  • Processes and executes accounts payable and receivable
  • Reconciles all accounts monthly, and annually to close the fiscal year, according to diocesan Finance Office procedures
  • Ensure compliance with accounting standards and diocesan policies
  • Coordinate annual audits and maintain accurate financial records
  • Charitable gaming. Files all appropriate information relative to charitable gaming associated with fundraising events for the school.

Operations & Facilities

  • Manage vendor contracts, purchasing, and service agreements
  • Ensure compliance with local, state, and federal regulations

Human Resources Support

  • Assist with hiring processes, onboarding, and employee documentation
  • Approve hourly employees’ time sheets per pay period
  • Maintain personnel records and ensure policy compliance
  • Process and maintain payroll, benefits, insurance in accordance with diocesan HR policies and procedures

Advancement & Development Support

  • Collaborate with development staff on fundraising efforts and grant management
  • Track donations and ensure proper financial reporting for development activities

Qualifications

  • Bachelor’s degree in Accounting, Finance, Business Administration, or related field
  • 3–5 years of experience in financial management, human resources, or business operations (school or nonprofit experience preferred)
  • Virtus certification
  • Strong knowledge of budgeting, accounting principles, and financial reporting
  • Ability to anticipate needs, establish priorities, maintain confidentiality, demonstrate discretion, project a positive attitude and exercise a high level of professionalism.
  • Demonstrated ability to handle confidential, time-sensitive, and critical matters using good judgment, tact, respect, and discretion
  • Proficiency in financial software and Microsoft Office (especially Excel)
  • Commitment to the mission of Catholic education

Preferred Attributes

  • Experience working in a Catholic or faith-based organization
  • Familiarity with tuition management systems and nonprofit accounting
  • Excellent relationship-building skills with a focus on service to others. A high level of energy, creativity, and humor

Work Environment

  • Full-time position
  • Occasional evening or weekend hours for meetings or school events
  • Position requires the ability to sit, operate a keyboard, speak, lift up to 20 pounds, bend, stoop, and reach

Application Process

Interested candidates should submit a resume, cover letter, and references to Rob Knox via email – rob.knox@hchscov.com